Contact ESPO

The ESPO team are on hand to help you with any enquiry you may have. Please select the option from the list below that best describes your enquiry.

If your query relates to the impact of Coronavirus, our FAQs page may answer your question.

If you cannot find the subject area you are looking for please complete the feedback form below.

Opening hours

ESPO is open for customer enquiries Monday to Friday between the hours of 08.30 and 17:00.

Our offices are closed on English bank holidays, and this year our offices will be closed between 19 December 2020 and 3 January 2021.

If you are looking for general information about ESPO or how to use our website or services, please visit our How to or FAQs sections.

 

Catalogue enquiries - overview

If you have any enquiries regarding our catalogue, product range or ordering with us, there are two ways to get in touch:

By phone: Our main line is 0116 265 7901. When calling this number, you will be asked to select an option from the list below to help resolve your query as quickly as possible.

By email: The list below shows the email addresses for our friendly teams, so you can be sure you’re talking to the best person for the query at hand!

Catalogue enquiries - our teams

Customer Services are here to place or change an order, supply delivery information, and help with your returns.
Customer Services: c.services@espo.org
Returning an order: returns@espo.org

The Direct Delivery team can help with direct delivery orders from a third party. This is normally items with codes beginning with an A, N or X.
Orders direct from supplier directs@espo.org

The Registration team are able to help you with opening an ESPO account, or making changes to your customer record.
Opening a new account or amendments to personal details: registration@espo.org

Our Catalogue team are here if you need more detail about a specific product, or would like to discuss a bespoke order.
Catalogue enquiries catalogue@espo.org

Returns - overview

If you wish to return an item, please complete our catalogue product returns online form to provide us with the details we require.

Please note that this form acts as a request for a return only. After completing the form, a member of staff with be in touch to confirm that your return is authorised, or request any further information needed.

Returns - returning a stock item

If you would like to return a stock item (item code beginning with a number) you must contact our Customer Services team within 7 days of receiving your goods. For help or support please contact:

Customer Services
returns@espo.org
0116 265 7901
 

Returns - returning a direct delivery item

Direct delivery items have codes that start with A, N or X.

Direct delivery items are mainly manufactured to customers' individual requirements, and are therefore generally non-returnable (where supplied as ordered).  If it is necessary to return anything, please contact our Direct Delivery team within 48 hours.

Please do not return items with a supplier without first speaking to the Direct Delivery team.

Those suppliers who do agree to collect/remove goods that have been correctly supplied will make a charge for carriage and re-stocking. The charge may represent a percentage of the value of your order. Any goods to be returned must be in their original delivered condition and original packaging.

For help or support please contact:

Direct Delivery team
directs@espo.org
0116 265 7901 and select the appropriate options from the choices available

You can apply for an account with ESPO through our Registration form.

If you have any queries about opening your account, or would like to make any amendments to your account details, including new delivery points or account numbers (DPNs), please contact:

Registration team
registration@espo.org

Catalogue products credit control: 0116 294 4052 or 0116 265 7885
Energy accounts credit control: 0116 294 4051 or 0116 294 4054
Payments remittance advice: c.control@espo.org

If you need further information specifically about any products listed in our catalogue, please contact our catalogue team who will be happy to help you with your enquiry.

Catalogue team
catalogue@espo.org
0116 265 7901 and select the appropriate options from the choices available

If you have an enquiry about a particular framework, please use the contact details given on the web page or User Guide for that particular framework.

Alternatively you can contact our procurement category teams directly:
 

Managing Buildings
t: 0116 294 4164
e: place@espo.org

Managing Documents and IT
t: 0116 294 4072
e: resources@espo.org

Managing Energy
t: 0116 294 4042
e: energy@espo.org

Managing Fleet and Highways
t: 0116 294 4164
e: place@espo.org

Managing Food and Catering
t: 0116 294 4008
e: food@espo.org

 

Managing Health and Social Care
t: 0116 294 4008
e: care@espo.org

Managing Libraries
t: 0116 294 4008
e: pandcpf@espo.org

Managing People and Professional Services
t: 0116 294 4072
e: resources@espo.org

Managing Sports and Leisure
t: 0116 294 4164
e: place@espo.org

Managing Waste and Environment
t: 0116 294 4164
e: place@espo.org

If you require any support using this website, please use the feedback form below or email communications@espo.org.

If you are a current or prospective supplier, please ensure you are using our e-tendering website www.eastmidstenders.org. If you have any difficulty registering or logging in, the portal has its own helpdesk services to assist suppliers who experience any difficulty, which are run by Proactis (previously Due North):
 

If your question or enquiry is not covered by the topics above, please fill in the form below and we will get back to you as soon as possible.

Please note: we will usually be able to respond more quickly if you select one of the options listed above. In particular, if your question relates to purchasing from frameworks or our catalogue, please use the link above to contact the Account Manager for your area who will be able to help you.
 

 
 
 

Working in partnership with

Feefo 2020
Sopo
BESA
 
Youth Sport Trust
ERA 2018
Love British Food