The framework is essentially a select list of service providers, all with a proven and successful track record of delivering estates management professional services, from whom customers may set up supply arrangements quickly and simply.
This section offers a summary of the type of advice available under each of the framework Lots.
In order to keep the framework Lots as open and general as possible, and to provide customers with flexibility in terms of their requirements, the services listed under each of the Lots are designed to be indicative of customer requirements and are not an exhaustive list of the advice that can be provided under each Lot. In utilising a specific Lot, customers are not restricted to seeking advice on the specific areas listed, providing that the advice they are seeking is relevant to the broad heading of the Lot.
The Lots are divided into 12 geographical regions as follows:
East of England
South East England
South West England
North West England
North East England
Yorkshire & The Humber
Lot 1A Fixed Asset Valuation
This Lot is split into three sub-Lots as follows:
Lot 1A – Fixed Asset Valuation
Lot 1B – Rating Valuation
Lot 1C – General Valuation
The valuation services covered by the framework comprise the full range of services under the Royal Institution of Chartered Surveyors (RICS) valuation faculty. This includes but isn’t limited to:
Market value, fair value, worth (investment value)
Valuation for public sector asset financial reporting
Insurance replacement costs
Ratings including appeals
Development and market appraisals
Tenant rights, including right to buy
Individual valuations for any other purpose
Lot 2 Commercial and Agricultural Agency
This is split into two sub-lots as follows:
Lot 2A – Commercial Agency
Lot 2B – Agricultural Agency
The commercial and agricultural agency services covered under this Lot include but aren’t limited to:
Advice and support comprising acquisition and disposal of an interest in land on the open market
Advice in respect of commercial, residential, and agricultural property and land
Strategic investment advice in relation to market conditions and availability of a wide range of property
Acquisition and disposal of leases in a wide range of commercial and/or agricultural property
Letting strategies advice
Lot 3 Lease Management
The lease management services covered under this Lot include but aren’t limited to:
Interim and market rents
Negotiation of lease renewals and rent reviews
Telecoms lease advice
General advice on lease terms
Strategy for service of notices
Mediation and settlement of interim and terminal schedules of dilapidation
Expert witness and arbitration services
Lot 4 Property and Estates Management
The property and estates management services covered under this Lot include but aren’t limited to:
Day to day management of leased properties, including dealing with maintenance and repair issues, liaison with tenants, preparation of budgets, negotiation and documentation of tenancy agreements, advice on maximising revenue and review of rents.
Negotiation and documentation of casual licences and hirings.
Advice on and carrying out of rent collection (if required) and disputes with tenants and landlords.
Negotiation and completion of tenancies at will.
Dealing with repossessions and evictions.
Advice on trespass issues.
Negotiation and settlement of boundary disputes.
Dealing with public, member and tenant complaints.
General estate management advice.
Carrying out measured surveys in accordance with the RICS code of Measuring Practice.
Condition surveys with recommendation for requisite repairs and budget costs, including historic and listed buildings, preparation of specifications for work, obtaining quotations and supervision of works.
Advice on and administration of service charges for managed properties.
Providing regular customer reports where applicable covering:
Prompts of key lease milestone dates such as rent reviews, lease renewals, decoration, break options etc.
Reporting on tenant related issues.
Budget and forecasting for managed properties.
Progress on individual projects.
Day to day management of property not occupied by the customer (surplus) which may be tenanted or vacant, including dealing with maintenance and repair issues, liaison with tenants, maximisation of rent and dealing with security issues.
Lot 5 Strategic Asset Management and Development Consultancy
The strategic asset management and development consultancy services covered under this Lot include but aren’t limited to:
Maximising the value of individual and groups of properties
Review of property strategy
Efficient use of accommodation
Maximisation of income
Land assembly and joint venture sales
Potential for maximising capital receipts
Minimising revenue expenditure
Advice on the use of different funding method, i.e., prudential borrowing, PFI schemes, for the development of complex multi-agency facilities
Sustainability aspects such as renewable energy sources, energy conservation, energy efficiency, resource recovery, and emission management
Lot 6 Compulsory Purchase and Compensation
The compulsory purchase and compensation services covered under this Lot include but aren’t limited to:
Preliminary advice on the cost/benefit of potential schemes
Sale and purchase under CPO powers or threat of CPO
Claims under Part 1 of the Land Compensation Act 1973
Negotiation and settlement of easements and wayleave agreements
Lot 7 Workplace and Workspace Management
The workplace and workspace management services covered under this Lot include but aren’t limited to:
Building asset management and tracking
Management of all works relating to occupation of the property
Property performance management, analysis and reporting including expert analysis reports and any recommended corrective action
Workplace technology systems management
Contingency planning and disaster recovery planning
Smarter working and space management
Lot 8 Planning Consultancy
The planning consultancy services covered under this Lot include but aren’t limited to:
Obtaining planning approvals, including appeals
Planning history reports
Assessment of land use options
Preparation of development brief for information Local Planning Authority Agreement
Monitoring consultations and attending committees
LDF’s representation and monitoring
Pursing representations at inquiry stage
Reviewing proposed modifications/adoption proceedings
Advice and negotiation of Section 106 and Grampian conditions, including developer contributions
Noise and sound sensitivity
Site and ground surveys
Flood risk assessments
Topography and tree surveys
Air quality testing
Advice on strategy tree planting (i.e. location)
Elements of the landscape