How to become an ESPO Supplier

All suppliers listed on ESPO frameworks and contracts have to meet one fundamental requirement: they must have been awarded a public framework or contract as a result of a fair, transparent and compliant public procurement process undertaken by ESPO or one of its partner organisations.

Only by offering their most competitive prices, service levels and terms for their goods and services during a public tender process can suppliers have an opportunity to be awarded a framework or contract. Suppliers who wish to supply the public sector via the frameworks and contracts let by ESPO will find useful information in this part of our website.

ESPO currently works with over 2,000 suppliers, some supplying products for our 27,000 item catalogue and others providing goods and services as part of our extensive range of national and regional frameworks and client specific public contracts.

We are often asked how to become an ESPO supplier. We aren’t able to simply ‘approve’ or ‘add’ suppliers to a ‘list’ as all opportunities to become an ESPO awarded supplier are advertised in an open and transparent way. In this part of the website we aim to help guide you through this process with straightforward advice and useful information.

The process of becoming an ESPO supplier

Following a successful implementation phase of our eTendering system, we are pleased to advise that eTendering is now the norm within ESPO. From now on all ‘Open’ and ‘Restricted’ procurement exercises will be tendered through the East Mids Tenders Portal.
Suppliers can register their interest in specific areas of work, receive notifications about opportunities as they arise and submit their tender documentation and supporting information online via the eTendering system. 

All opportunities to participate in an ESPO tender exercise will be conducted only through the eTendering site. Therefore it is important that suppliers register on at the earliest opportunity.

The only way to ensure that you get to participate in a tender process to supply goods or services to ESPO is to register on If you have any difficulty registering or logging in, the portal has its own helpdesk services to assist suppliers who experience any difficulty, which are run by Proactis (previously Due North):

Once you have identified an opportunity you wish to tender for, you must register your expression of interest in order to subsequently access tenders and then return via the e-Portal with all of the required documentation by the deadline identified in the advertisement and the tender. Our procurement teams will evaluate all tenders received against the criteria outlined, make an award as appropriate and communicate the outcome to all tenderers.

We will also be continuing to advertise ESPO’s opportunities via one or more of the following three websites, depending on the contract value.

To ensure compliance with both EU and UK procurement legislation the majority of ESPO framework and contract opportunities over a specified value are also advertised to the entire market via the above websites – though access to all tender documentation is only via registration on the e-Portal. If suppliers choose to monitor the above websites for information on a regular basis, they can access opportunities placed by other organisations that may be of interest to them.

Working in partnership with

Youth Sport Trust