Our e-procurement options

Direct integration methods

Save valuable time and enjoy the full online experience of espo.org while still processing your orders through your own software, by linking your buying process through one of our e-procurement solutions.

No need to duplicate or re-type orders back in to your own finance system
Follow your usual authorisation and approval processes
Reduce the chance of inputting errors
Access our most up to date pricing and product range

Please note that not all integration methods are available for all software packages, and there may be a minimum spend that applies in order for you to use these methods.

SIMS FMS Quick Link

This SIMS FMS integration method allows you to create orders on the website as normal, and then transfer your order directly into SIMS FMS, where you can put the order through your own authorisation process, before placing it with ESPO. Please visit our SIMS FMS Quick Link page for full details.

IRIS Financials

Our new PunchOut integration for IRIS Financials is now available - please visit our IRIS Financials PunchOut Integration page for full details and links to our how-to guide and demos.

PunchOut

PunchOut connects our website with your finance system, and works with all major finance systems and marketplaces. If you place a large volume of orders with ESPO, then PunchOut can save you valuable time inputting all of the details into your finance system. It also means that you can place online orders at espo.org, while keeping your own internal order authorisation processes in place.

If you would like to discuss this option with us (or if you have a request to integrate via any other method), please complete our enquiry form, and one of our team will be in touch.

Compleat Education

Compleat Education specialise in saving time and money for schools and MATs by enhancing the purchasing process. The software allows purchasers across your school/academy to shop on our ESPO website as normal, and automatically create a purchase request via their plug-in integration.

Approval workflows are in place to make sure that the right people approve the spend before the order is placed for compliance, budget monitoring and real-time visibility across your supplier purchases in one centralised system. In addition, your ESPO invoice will be automatically sent to Compleat to match against the approved order and invoices will be integrated into your existing accounting system.

For more information please visit the Compleat Education website.

E-catalogue data files

We also support a wide range of alternative ordering methods, which usually require you to download the appropriate catalogue data file, extract/unzip it, and load it into your own finance package.

Please note that these files don't contain product images, and aren't updated as frequently, so if you're after the best experience we would suggest using one of the direct integration methods described above.

2026-27 files

The new catalogue data files for the 2026-27 financial year are available below, with product and price changes coming into effect on 1 April 2026. Please load the relevant file into your system to avoid invoice matching errors.

Additional information

Although the majority of products will remain unchanged through each catalogue year (1 April – 31 March), there may be a number of exceptions where, for example due to availability of the items from our suppliers, prices or pack sizes change during the course of the year. Where this is the case, and where it’s not possible to update our data files to reflect the change, we reserve the right to amend any orders placed with us to reflect the updated product details.
The product image links provided within the data are for illustration purposes only. The actual product you receive may vary in appearance, packaging, or any other aspect due to factors such as manufacturing processes, product updates, or supplier changes. We make every effort to provide accurate and up-to-date product information, but we cannot guarantee that the product you receive will be exactly as pictured. Please refer to the product description for specific details and contact us if you have any questions or concerns.
The "ACSII tab delimited" file is for use with Hoge100 and some other systems.
The "Generic CMS" file can be used with most other systems including SAP, Oracle, Agresso/Unit4 Business World, Civica/Corero Resource 32000.
You do not need to unzip the "SIMS CATDBF" file, and the filename should not be changed before installation.

Installation user guides

We've put together a collection of user guides to help you through the process of installing the ESPO catalogue data onto your system.

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E-Procurement options