Hybrid mail solutions

Published on 27/07/2017

Postal methods have evolved in recent years. It is no longer about reams of white paper waiting at your premises to be collected; a traditional method that required a number of costly and time consuming processes.


A hybrid mail solution can solve all of these problems by offering your organisation the ability to create, centrally print and post mail in a quicker and more effective manner. This can be done whilst having complete visibility over all mail and print processes.

It is now possible to send your letter via the internet and it will be printed and dispatched for delivery from a dedicated mailing centre. This method has achieved huge cost savings for customers and can significantly reduce your carbon footprint.

Some of the benefits your organisation can achieve by using a hybrid mail solution via our Postal goods and services framework (RM 1063) are:
  • Reduced production and postage costs – a hybrid mail solution will optimise your organisation’s capacity to achieve maximum cost savings on labour, consumable, print and posts.
  • Reduced investment - reduce your organisation’s investment and maintenance costs in (non-centralised) machinery such as franking machines.
  • Increased productivity and production windows – staff will have more time to focus on their day-to day activities.
  • Increased transparency and document integrity – an audit trail will allow your organisation to track and trace items through the production process and ensure that all items are produced and posted.
  • Faster communications - your business will be able to ensure documents reach the recipient in the quickest time possible.
  • Quick and easy to use - this framework is already EU/UK compliant - we’ve already done the procurement work so there’s no need to run a full EU tender.
  • Stocks of stationery are not required to be stored on your premises saving valuable space.
  • On-line forms design and templates, click & send SMS/email options.

For more information and assistance, please contact the specialist Category teams:
Email: postal.services@espo.org
Call: 0116 294 4072
Email: info@crowncommercial.gov.uk
Call: 0345 410 2222

Email: postalservices@ypo.co.uk
Call: 0192 483 4861

If you would like to find out more about our framework, click here.

You can download a printable version of this article by clicking here.
Share this page

Working in partnership with

ERA 2018
Feefo 2018
Youth Sport Trust