Document Management Solutions

The proposed lots are:

• Lot 1 Electronic document scanning and software - This lot provide a full end-to-end scanning solution preparation, scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents. Including the supply, implementation and maintenance of EDRM (Electronic Document & Records Management Software), associated consultancy and training.

• Lot 2 Document storage and retrieval services - This lot provides the preparation, collection, storage, retrieval, secure disposal of documents and any associated services.

• Lot 3 Total document management solution - This lot provides a full end-to end solution for all scanning, storage and consultancy requirements. This includes scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval, associated consultancy and training.

• Lot 4 Enhanced handling and security requirements - This lot provides a safe and secure document management solutions for all scanning, storage and consultancy requirements. This includes secure handling of documents, scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval, associated consultancy and training.

The framework will be available for use nationally by any public sector body in the UK including, but not limited to…

• Schools & Academies
• Local Authority Establishments
• Police & Emergency Services
• NHS & HSC Bodies
• Central Government Departments & their agencies

• This framework allows customers to access a range of solutions from either standalone scanning or storage services to a full document management solution;
• A number of new services have also been added such as consultancy, deep storage, cataloguing and the scanning of old and rare documents;
• With many customers having documents that are sensitive in nature Lot 4 has been designed to provide an enhanced security service, providing additional peace of mind;
• Suppliers have been vetted and comply with a range of accreditations including but not limited to ISO 9001 and ISO 27001;
• New and improved exit process, taking the hassle out of switching suppliers.

• Box-it UK Ltd,
• Civica UK Ltd,
• Crisp Documents Ltd,
• Crown Records Management,
• DataSpace UK Ltd,
• Document Options Ltd,
• EDM Group Ltd,
• Hugh Symons Information Management,
• Iron Mountain (UK) Plc,
• MISL Ltd,
• Northgate Public Services (UK) Ltd,
• Restore Plc,
• Shredall East Midlands,
• Stor-a-File Ltd,
• Storetec Services Ltd,
• Swiss Post Solutions ltd

Are you a user of the ‘ProContract’ eProcurement system (from Proactis)? If so, you can now access ESPO’s frameworks through the system to run further competitions, allowing you to run your processes more quickly, simply and at lower risk of error. Speak to your procurement team contact or Account Manager to find out more.

We have also created a useful guide to help you navigate creating a further competition on ProContract, which you can access here.