ESPO may supply goods and provide services to any “public body”, as defined in the Local Authorities (Goods and Services) Act 1970 (as amended). Further information about which organisations are eligible to use our services is available here.

If you are unsure of whether your organisation is eligible to use ESPO, please get in touch with us by emailing communications@espo.org.

Classification of geographical areas referred to in OJEU notices:

UK/United Kingdom: England, Scotland, Wales and Northern Ireland.

Administrative Regions of the United Kingdom/UK: All Local Government administered regions of England, Scotland, Wales and Northern Ireland.

Regions in England: Reference may be made to the 9 highest tier of Regions:- East Midlands, West Midlands; East of England; South East; South West; North West; North East; Yorkshire & Humber; London, or to individual administering Councils. Click here for more information

Northern Ireland: Administered across 11 Districts of Northern Ireland (formerly 26 Districts until 1 April 2015): Click here for more information

Scotland: Administered across 32 Council areas: Click here for more information

Wales: Administered across 22 Council areas: Click here for more information

ESPO Member Authorities: Click here for more information

NUTS CODES: The European Journal template requires selection of a NUTS code (Nomenclature of Territorial Units for Statistics) in an OJEU Notice, but regrettably, will not allow selection of more than one. Thus, where a notice refers to delivery/use in more than one specific region, but not throughout the UK, a NUTS code will be selected that best reflects the region of greatest use. Where a notice refers to delivery/use within more than one specific region and also throughout the UK, the NUTS code for 'UK' will be selected.

Classification of user organisations referred to in OJEU notices

Local Authorities: County, Unitary, District, Borough, and Metropolitan Councils (Parish and Community Councils are also permissible users) - please refer to the links in the relevant Sections above entitled: Regions in England; Northern Ireland; Scotland; Wales.

Educational Establishments: Nursery School, Primary School, Middle or High School, Secondary School, Academy, Special School, Pupil Referral Unit (PRU), Further Education Colleges, Universities.

Schools in England https://www.gov.uk/find-school-in-england
Scottish Schools Online  http://www.educationscotland.gov.uk/scottishschoolsonline/
Schools in Wales http://hwb.wales.gov.uk/ or http://gov.wales/statistics-and-research/address-list-of-schools/
Schools Database Northern Ireland http://apps.deni.gov.uk/appinstitutes/instmain.aspx
Academies http://www.education.gov.uk/schools/performance/
Universities and Colleges in England, Scotland and Wales https://www.gov.uk/check-a-university-is-officially-recognised
Universitiies and Colleges in Northern Ireland https://www.nidirect.gov.uk/articles/universities-and-colleges-northern-ireland

Police, Fire & Rescue & Maritime & Coastguard Agency Emergency Services:

http://www.police.uk/forces.htm
http://www.psni.police.uk/index.htm
http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland
http://www.cfoa.org.uk/12247
http://www.nifrs.org/areas-districts/
https://www.gov.uk/government/organisations/maritime-and-coastguard-agency
http://www.firescotland.gov.uk/your-area.aspx


NHS Bodies, the HSC (Northern Ireland) and Ambulance Services:

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx
http://online.hscni.net/other-hsc-organisations/
http://www.show.scot.nhs.uk/organisations/
http://www.scottishambulance.com/TheService/organised.aspx
http://www.wales.nhs.uk/nhswalesaboutus/structure

Government Departments and Agencies:

https://www.ons.gov.uk/economy/nationalaccounts/uksectoraccounts/datasets/publicsectorclassificationguide
A listing of UK government departments can also be found here: https://www.gov.uk/government/organisations

Registered Charities:

http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx
http://www.oscr.org.uk/
http://www.charitycommissionni.org.uk/ 

Registered Social Landlords: Government-funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives.

https://www.gov.uk/government/publications/current-registered-providers-of-social-housing

ESPO has tried to ensure that the information we publish on print and online is accurate. Our website is continually updated, and as such provides the most up to date information available.

Much of the information you may find in our printed materials, on our websites, and in our User Guides, is commercially sensitive. Public sector organisations have a duty of confidence towards such information, and you are required to treat it in confidence and not release it to the open market, as doing so may leave both you and ESPO exposed to legal claims. Your obligations as a customer (or potential customer) of ESPO can be found in clause 4 of our website terms and conditions.

The latest version of our Modern Slavery and Human Trafficking Statement can be found here.

Yes. Please click the following link to view our GDPR Compliance Statement.

Crown Commercial Service issued Procurement Policy Note (PPN) 03/17 in December 2017, which concerns Changes to Data Protection Legislation and the General Data Protection Regulation.  ESPO’s Customers will be subject to the new Data Protection Legislation, even if they are not “In-Scope Organisations” that are required to follow the PPN. 

ESPO has therefore taken the steps described in this note to reflect the approaches set out in this PPN and include in its Framework Agreements and template Call-Off Terms a new “GDPR” clause that is similar to that recommended by CCS in its PPN.

Whilst, ESPO anticipates that its Customers will assure themselves that their own Contracts, entered using Call-Off Terms in ESPO’s Framework Agreements, comply with the new Data Protection Legislation, as the PPN envisages, the approach ESPO has taken to amending its Framework Agreements is intended to facilitate this.

1. Existing Framework Agreements

ESPO has written to all Suppliers under existing Framework Agreements that may require them to process personal data at a Customer’s request, to vary (by agreement) the terms of those Framework Agreements and include the new “GDPR” clause in their Call-Off Terms.
 

1.1 Existing Contracts entered under existing Framework Agreements As stated above, it is anticipated that Customers will assure themselves that their own Contracts, entered using Call-Off Terms in ESPO’s Framework Agreements, comply with the new Data Protection Legislation. The new “GDPR” clause described in this note may be of assistance but Customers should in any event satisfy themselves as to the suitability of the clause in relation to their own specific Contract and, if an organisation requires additional assurance or support, it should seek its own legal advice. 1.2 New Contracts to be entered under existing Framework Agreements          In anticipation of Suppliers agreeing to amend existing Framework Agreements under which Customers may instruct Suppliers to process personal data on their behalf, ESPO is updating those template Call-Off Terms on its website to include the new “GDPR” clause, so that Customers may choose to use them when entering Contracts under those Framework Agreements.

2. All Contracts to be entered under new Framework Agreements

ESPO is including the new “GDPR” clause in the template Call-Off Terms of the new Framework Agreements it procures, for Customers’ use when entering Contracts.

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In the event that a Supplier declines to agree to the variation of a Framework Agreements to include the new “GDPR” clause in template Call-Off Terms, or fails to respond, ESPO will take further steps and will provide updates as appropriate.